How do I claim expenses for travel or work done on behalf of the LI?

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    Volunteer reimbursement policy

    In June 2019, the LI became one of the first membership organisations to declare a climate and biodiversity emergency. Our obligation to reduce the carbon impact of our activities will affect in many ways how we conduct our business.

    It is the LI’s policy that members should not be out of pocket as a result of their work on its behalf. We therefore aim to reimburse all reasonable expenses.

    To comply with Inland Revenue requirements, and to limit the possibility of any tax liability falling on anyone, all expenditure must be:

    • wholly, necessarily and exclusively incurred in undertaking LI duties
    • reimbursed on a ‘no loss, no gain’ basis
    • supported by receipts

    A new LI reimbursement policy comes into effect from 6 April 2020. For more information about the policy, including permitted expenses, please read the LI expenses reimbursement guide.

    How to claim

    All expense claims should use the LI Expense Claim Form (.xlsx, 60 KB). Please send your completed form, with PDF attachments of the associated receipts (including VAT receipts, where applicable) to finance@landscapeinstitute.org.

    Please submit all claims electronically within one month of the expense being incurred. The LI finance team will make expense payments by BACS transfer, typically within two weeks of receipt. The finance team will seek approval by the relevant LI staff member before making payment.