Landscape Institute Elections 2019

Frequently Asked Questions

About the elections

When do the elections take place?

Voting for the LI 2019 elections will take place between 1 and 31 May 2019.

Who can vote?

You need to be a member of the Landscape Institute to vote in the LI elections.

Only Licentiate members may vote to elect Licentiate Council members, and only Student members may vote to elect a Student Council member. Any corporate member may vote for all other positions.

(A Corporate member is a Fellow, Chartered Member, Academic Member, Academic Fellow or Licentiate member of the LI.)

Note: If your membership fees are not paid, you will not be eligible to vote!

When are the results announced?

All newly elected members will take office on 1 July 2019. We will announce the results on or shortly after this date.

Who manages the elections process?

The LI elections are managed by our independent electoral services provider Mi-Voice. As well as hosting an independent voting website, Mi-Voice will manage notifications, nominations and voting.

The LI maintains oversight of this process to make sure everything runs according to our official governance documents (namely the Royal Charter, By-Laws and Regulations).

You can find further details and technical requirements for nominations on the nominations website, hosted by our external electoral services provider Mi-Voice.

About the nominations process

When do nominations take place?

Nominations for the LI 2019 elections open on 11 March and run until 11 April 2019.

Who can apply?

You need to be a member of the Landscape Institute to stand for election to the LI Board or Council. Who is eligible depends on the position:

  • Officers: Chartered members with specific skills and experience can apply. (See ‘About the roles’ below.)
  • Chartered Council members: Any chartered member of the Landscape Institute (CMLI or FLI) can stand.
  • Non-chartered Board member: Any non-chartered member (Academic, Licentiate and Student members of the LI) can stand.
  • Licentiate Council member: Only Licentiate members can stand.
  • Student Council member: Only Student members can stand.

Note: If your membership fees are not paid, you will not be eligible to stand!

The LI has a growing, diversifying and increasingly global membership. We are committed to creating an inclusive environment for members and employees, and welcome applications from all members who fit the role criteria.

The LI aims to tackle future skills shortages as a major priority in the coming two years. Because of this, we are particularly interested to hear from applicants who:

  • Come from smaller practices and can help us identify and address skills issues that affect them directly.
  • Are connected to different sectors and can offer insight into how we can collaborate more with other industry bodies.
  • Are women. LI research has found that the gender balance in the landscape profession is equal at entry level, but becomes progressively unequal at senior levels. Therefore, a priority area for the LI’s Diversity and Inclusion Working Group is to help more female members of the profession into leadership roles.
  • Are from minority backgrounds, and can help us improve representation of diverse communities in landscape – especially at the leadership level.
  • Are from overseas, and can help us identify opportunities to broaden our membership abroad, share knowledge and strengthen professional connections across the globe.

We will always accommodate travel and access requirements where we can, and remote participation in Board and Council meetings is an option for successful candidates who cannot always attend in person. For candidates outside the UK, though, please do be aware that we hold all meetings during UK working hours.

If you have any queries, please get in touch with the LI standards team.

About the roles

What roles are available?

The LI will be electing 4 officers (who sit on both Board and Council), 10 ordinary Council members, and 1 non-Chartered Board Member.

The officer positions are:

  • President Elect
  • Vice-President
  • Honorary Secretary
  • Honorary Treasurer

The Advisory Council positions are:

  • 7 Chartered members
  • 2 Licentiate members
  • 1 Student member

What are the role descriptions?

LI Board and Council members are volunteers. But these are very much professional roles, with responsibilities and commitments like any other. If you are considering applying, please read the job descriptions closely before submitting your candidate statement.

What are the main role responsibilities?

The Board of Trustees approves the LI’s budgets and signs off our annual business plans. Board members should be comfortable making important decisions on the delivery of the LI’s strategy and operational business.

For more information, see the LI Board of Trustees Terms of Reference.

The Advisory Council meets 3 times per year to take part in business and strategic planning. Representing a wide-cross section of the LI membership, our Council members lend their expertise to the LI Board and staff team. Their views and input help us set business priorities and identify new opportunities.

For more information, see the LI Advisory Council Terms of Reference.

Each of the elected officer positions has a different role description. The full descriptions are below.

About being an LI Board or Council member

When and where do LI Board and Council meet?

The LI Board of Trustees meets 5 times per year, in June, July, November, December and March. LI Advisory Council meets 3 times per year, in July, November and February.

The November meetings are part of a joint strategy event that takes place in a different region each year. All other meetings typically take place in London.

Attendance can be in person or via digital or electronic means (such as web link or conference call). But in either case, we require Board and Council members to read the meeting papers in advance and come prepared!

What happens in Board meetings?

LI Board meetings align with the business year. Each serves a different operational and strategic function.

  • The first meeting in July is to assess LI risk and performance.
  • The second meeting in November takes place as part of a weekend event. It follows the LI AGM and Jellicoe lecture on the first day and a strategy leadership retreat (held jointly with the Advisory Council) on the second day. The Board holds a short strategy meeting on the third day, typically a Saturday.
  • The third meeting in December is for business planning and assumptions in advance of the new financial year.
  • The fourth meeting in March is to set the budget and approve the business plan for the new financial year.
  • The fifth meeting in June is a short handover meeting for current and incoming Board members, followed by an induction session for the new Board.

What happens in Advisory Council meetings?

LI Council meetings align with the business year. Each meeting deals with a number of separate aspects of LI operations and governance.

  • The first meeting in July follows an induction session for the new Council. It focuses on oversight, education, regulation and governance.
  • The second meeting in November is a strategy leadership retreat (held jointly with the Board of Trustees). It is usually the second day of a 2-day event, with the LI AGM and Jellicoe lecture taking place on the first day.
  • The third meeting in February focuses on influencing, policy, technical standards and engagement.

What other work do Board and Council members do?

The officers (President, President Elect, Vice-President, Honorary Secretary and Honorary Treasurer) attend both Board and Council meetings and work for the LI outside these meetings. The time commitment is therefore greater for these roles than for the other positions on LI Board and Council.

The heaviest workload falls to the President. While the LI staff team will support the President as much as possible, and endeavour to spread commitments evenly throughout the year, we estimate that the time requirement is equivalent to 2 days per week.

To support more candidates applying for this role, the LI allows the President to apply for an annual stipend based on lost income. This is in addition to the general expenses available to all those working and volunteering for the LI.

Can LI Board and Council members claim expenses?

We don’t expect our volunteers to be out of pocket as a result of their work for us. We reimburse all reasonable expenses incurred in the course of LI-related work; the LI expenses reimbursement guide outlines what expenses we can cover.

Though the guide focuses on travel and accommodation costs, Board and Council members can also claim for any reasonable cost not covered by the guide (subject to advance approval).

About being an LI Board or Council member

I’d like to apply. How do I complete my application?

Step one – Preparation

Before applying, please take the time to read through the LI Corporate Strategy to re-familiarise yourself with our goals and vision for the coming five years.

Please also read the relevant terms of reference for Board and Council. Finally, if you are applying for an officer role, please read the relevant role description:

Step two – Candidate statement

All candidates should prepare a 250-word candidate statement that outlines:

  1. How you would support the LI in delivering its corporate strategy
  2. How your work embodies the LI’s core values of being:
    1. Caring and nurturing
    2. Creative and passionate
    3. Socially and environmentally aware
  3. Your skills and experience that are relevant for your chosen role

Step three – Public speaking video

If you are applying for the position of President Elect, you will also need to submit a recent public speaking video – of no longer than 3 minutes – in addition to your candidate statement.

If you are applying for the position of Vice President, you may optionally submit a recent public speaking video as part of your application.

About standing for election

When do the elections run?

The elections launch on Wednesday 1 May 2019 and run until Friday 31 May 2019.

Who can vote for me?

Only LI members can vote in the LI elections. For more information on who can vote for what categories, see ‘About the elections’ above.

How can I support my application?

Candidates who are standing for election can seek support from their fellow members during the election period.

Members should only use their personal and professional networks to support their nomination. Official LI channels, such as social media accounts and mailboxes, should not be used.

There are lots of different ways to encourage people to vote for you. For tips on using social media and digital platforms, see our top tips blog for campaigners.

The LI’s calendar of CPD training and networking events are also a good way to meet fellow members and gather support for your application – particularly if you are a relatively small business or don’t have a large personal contact network.

Will the LI send out any communications about me or any other candidates?

The LI must remain impartial throughout the election process. We will notify members that the ballot has opened, but will not discuss individual candidates.

All members will be sent notification of the ballot via email. This email will contain a link to the election website, which will show the candidates’ statements, the names of their supporters, and the photo (and video, for President Elect and Vice President candidates) they uploaded. The statements can also be accessed through the LI website.