Landscape Institute Elections 2021

Frequently Asked Questions

About the elections

When do the elections take place?

Voting for the LI 2021 elections will take place between 4 May and 1 June 2021.

Who can vote?

You need to be a member of the Landscape Institute to vote in the LI elections.

Only Associate members may vote to elect Associate Council members, and only Student members may vote to elect a Student Council member. Any corporate member may vote for all other positions.

(A Corporate member is a Fellow, Chartered Member, Academic Member, Academic Fellow or Associate member of the LI.)

Note: If your membership fees are not paid, you will not be eligible to vote!

When are the results announced?

All newly elected members will take office on 1 July 2021. We will announce the results on or shortly after this date.

Who manages the elections process?

The LI elections are managed by our independent electoral services provider Mi-Voice. As well as hosting an independent voting website, Mi-Voice will manage notifications, nominations and voting.

The LI maintains oversight of this process to make sure everything runs according to our official governance documents (namely the Royal Charter, By-Laws and Regulations).  Advisory Council have appointed an Election Officer who has responsibility for the conduct and integrity of the elections.  The Election Officer will adjudicate on contentious or erroneous content before publication and the candidate may be required to make deletions or revisions. The decision of the Election Officer shall be final.

You can find further details and technical requirements for nominations on the nominations website hosted by our external electoral services provider Mi-Voice.

About the nominations process

When do nominations take place?

Nominations for the LI 2021 elections open on 15 March and run until 15 April 2021.

Who can apply?

You need to be a member of the Landscape Institute to stand for election to the LI Board or Council. Who is eligible depends on the position:

  • Officers: Chartered members with specific skills and experience can apply. (See ‘About the roles’ below.)
  • Chartered Council members: Any chartered member of the Landscape Institute (CMLI or FLI) can stand.
  • Non-chartered Board member: Any non-chartered member (Academic, Associate and Student members of the LI) can stand.
  • Associate Council member: Only Associate members can stand.
  • Student Council member: Only Student members can stand.

Note: If your membership fees are not paid, you will not be eligible to stand!

The LI has a growing, diversifying and increasingly global membership. We are committed to creating an inclusive environment for members and employees, and welcome applications from all members who fit the role criteria.

The LI aims to tackle future skills shortages as a major priority in the coming two years. Because of this, we are particularly interested to hear from applicants who:

  • Come from smaller practices, and can help us identify and address skills issues that affect them directly.
  • are connected to different sectors and can offer insight into how we can collaborate more with other industry bodies.
  • are women. LI research has found that the gender balance in the landscape profession is equal at entry level, but becomes progressively unequal at senior levels. Therefore a priority area for the LI’s Diversity and Inclusion Working Group is to help more female members of the profession into leadership roles.
  • are from minority backgrounds, and can help us improve representation of diverse communities in landscape – especially at the leadership level. This includes people from Black, Asian and minority ethnic communities; LGBT+ people; people from marginalised communities; and people with disabilities.
  • are from overseas, and can help us identify opportunities to broaden our membership abroad, share knowledge, and strengthen professional connections across the globe.

Due to the COVID-19 pandemic, the LI currently runs all meetings remotely, and plan to continue to do so through December 2021.

When in-person meetings resume, we will always accommodate travel and access requirements where we can, and remote participation in Board and Council meetings will remain an option for members who cannot always attend in person. For candidates outside the UK, though, please do be aware that we hold all meetings during UK working hours.

Membership of other organisations

This section of the nominations site allows for candidates to include details of organisations that they feel are relevant to their nomination. Candidates should only list organisation names, with no other supplementary text. Additional information in this section will be removed.

Supporters

Honorary Officer role nominations require the support of at least 25 paid-up Chartered members, unless the nominee served previously on our Board, Council or one of our standing committees. In these cases, nominations require the support of at least three paid-up Chartered members.

Other roles require a minimum of three supporters. (Grade requirements may apply.)

Supporters will be contacted to confirm that they have agreed to the nomination and that their details are correct. If any supporter has not agreed to be named, or is not a paid-up member of the appropriate grade, then the nomination will be void.

When submitting your nomination, don’t forget to allow enough time for any supporters to confirm their support. On submission of an application, the named supporters will automatically be sent an email asking them to follow a link to acknowledge their support online. It is the candidate’s responsibility to ensure that their supporters complete their confirmation before the nominations deadline. Your nomination is not complete until the minimum required number of supporters have completed their confirmation.

Candidates may submit details of more supporters than the minimum required.

If you have any queries, please get in touch with the LI Regulations Team.

About the roles

What roles are available?

The LI will be electing four officers (who sit on both Board and Council), 10 ordinary Council members, and one non-Chartered Board Member.

The officer positions are:

  • President Elect
  • Vice-President
  • Honorary Secretary
  • Honorary Treasurer

The Advisory Council positions are:

  • 7 Chartered members
  • 2 Associate members
  • 1 Student member

What are the role descriptions?

LI Board and Council members are volunteers. But these are very much professional roles, with responsibilities and commitments like any other. If you are considering applying, please read the job descriptions closely before submitting your candidate statement.

What are the main role responsibilities?

The Board of Trustees has ultimate responsibility for the activities of the Landscape Institute, in line with the requirements of the Charities Act and as prescribed by the Royal Charter, By-Laws and Regulations. The Board approves the LI’s budgets and signs off our annual business plans. Trustees should be comfortable making important decisions on the delivery of the LI’s strategy and operational business.

For more information, see the LI Board of Trustees Terms of Reference.

The Advisory Council meets three times per year to take part in business and strategic planning. Representing a wide-cross section of the LI membership, our Council members lend their expertise to the LI Board and staff team. Their views and input help us set business priorities and identify new opportunities.

For more information, see the LI Advisory Council Terms of Reference.

Each of the elected officer positions has a different role description. The full descriptions are below.

About being an LI Board or Council member

When and where do LI Board and Council meet?

Due to the COVID-19 pandemic, the LI currently runs all meetings remotely, and plan to continue to do so through December 2021.

The LI Board of Trustees meets five times per year, normally in September, November, December, March, and June. LI Advisory Council meets three times per year, in July, November and February.

The November meetings are part of a joint strategy event that usually takes place in a different region each year. All other meetings typically take place in London.

Attendance can be in person or remotely, but in either case, we require Board and Council members to read the meeting papers in advance and come prepared!

What happens in Board meetings?

LI Board meetings align with the business year. Each serves a different operational and strategic function.

  • The first meeting in September is to assess LI risk and performance.
  • The second meeting in November takes place as part of a weekend event. It normally follows the LI AGM and Jellicoe lecture on the first day and a strategy leadership retreat (held jointly with the Advisory Council) on the second day. The Board holds a short strategy meeting on the third day, typically a Saturday.
  • The third meeting in December is for business planning and assumptions in advance of the new financial year.
  • The fourth meeting in March is to set the budget and approve the business plan for the new financial year.
  • The fifth meeting in June is a short handover meeting for current and incoming Board members, this is preceded by an induction session for the new Board.

What happens in Advisory Council meetings?

LI Council meetings align with the business year. Each meeting deals with a number of separate aspects of LI operations and governance.

  • The first meeting in July follows an induction session for the new Council. It focuses on oversight, education, regulation and governance.
  • The second meeting in November is a strategy leadership retreat (held jointly with the Board of Trustees). It is usually the second day of a two-day event, with the LI AGM and Jellicoe lecture taking place on the first day.
  • The third meeting in February focuses on influencing, policy, technical standards and engagement.

What other work do Board and Council members do?

The officers (President, President Elect, Vice-President, Honorary Secretary and Honorary Treasurer) attend both Board and Council meetings and work for the LI outside these meetings. The time commitment is therefore greater for these roles than for the other positions on LI Board and Council.

The heaviest workload falls to the President. While the LI staff team will support the President as much as possible, and endeavour to spread commitments evenly throughout the year, we estimate that the time requirement is equivalent to two days per week.

To support more candidates applying for this role, the LI allows the President to apply for an annual stipend based on lost income. This is in addition to the general expenses available to all those working and volunteering for the LI.

Can LI Board and Council members claim expenses?

We don’t expect our volunteers to be out of pocket as a result of their work for us. We reimburse all reasonable expenses incurred in the course of LI-related work; the LI expenses reimbursement guide outlines what expenses we can cover.

Though the guide focuses on travel and accommodation costs, Board and Council members can also claim for any reasonable cost not covered by the guide (subject to advance approval).

About applying

I’d like to apply. How do I complete my application?

Step one – Preparation

Before applying, please take the time to read through the LI Corporate Strategy to re-familiarise yourself with our goals and vision.

Please also read the relevant terms of reference for Board and Council. Finally, if you are applying for an officer role, please read the relevant role description:

Step two – Candidate statement

All candidates should prepare a 250-word candidate statement that outlines:

  • how you would support the LI in delivering its corporate strategy.
  • how your work embodies the LI’s core values of being: caring and nurturing; creative and passionate; socially and environmentally aware.
  • your skills and experience that are relevant for your chosen role.

Step three – video

If you are applying for the position of President Elect: We would ordinarily require you to submit a recent public speaking video – no longer than three minutes – in addition to your candidate statement.

In light of the ongoing COVID-19 pandemic, for the 2021 elections, we require you to be filmed (remotely) speaking to camera for no longer than three minutes, in addition to your candidate statement. The filming sessions will take place on Friday 16 April.

If you are applying for the position of Vice President: we would ordinarily encourage you to optionally submit a recent public speaking video as part of your application.

In light of the ongoing COVID-19 pandemic, for the 2021 elections, we encourage you to optionally be filmed (remotely) speaking to camera for no longer than three minutes, in addition to your candidate statement. The filming sessions will take place on Friday 16 April.

About standing for election

When do the elections run?

The elections launch on Tuesday 4 May 2021 and run until 11:59am on Tuesday 1 June 2021.

Who can vote for me?

Only LI members can vote in the LI elections. For more information on who can vote for which categories, see ‘About the elections’ above.

How can I support my application?

Candidates who are standing for election can seek support from their fellow members during the election period.

Members should only use their personal and professional networks to support their nomination. Official LI channels, such as social media accounts and mailboxes, member directory, branch networks, should not be used.

Share your campaign via social media

  • LinkedIn lets you capitalise on your existing industry contacts and frame your campaign using the helpful blog feature, which will provide your audience with a long-form read.
  • Facebook, again, has the option to create long-form content or a series of posts, but in a more approachable/informal setting.
  • Twitter is useful when creating attention-grabbing content, a quick way to trim down your key campaign points, and useful for linking your audience straight through to any other materials – such as articles, statements or videos – you might want to share.

Will the LI send out any communications about me or any other candidates?

The LI must remain impartial throughout the election process. We will notify members that the ballot has opened, but will not discuss individual candidates.

All members will be sent notification of the ballot via email. This email will contain a link to the election website, which will show the candidates’ statements, their membership of any other organisations, and the photo (and video for President Elect, Vice President) they uploaded. The statements can also be accessed through the LI website.

College of Fellows

About the LI College of Fellows 2021 elections

This year, the LI College of Fellows election will take place alongside the main LI Elections. Every Fellow will receive an email from our independent electoral services provider Mi-Voice with a link to the nominations website. If you have not received this email by Tuesday 16 March, please contact the LI staff team.

As part of the nominations process, you will need to submit a written candidate statement of no more than 500 words outlining how you would deliver the College Terms of Reference – with particular reference to your ability to convene members, organise and chair meetings, be a reputational face for the College, promote LI Fellowship, and facilitate discourse within and beyond the College. You can also upload a photograph.

All College of Fellows members will be sent notification of the ballot via email. This email will contain a link to the election website, which will show the candidates’ statements and photo (if provided).